| Activity | AD6600 Physical Assets and Materials Management |
| Records Series | 31 - Physical Assets and Materials Management |
| OPR | Department/Unit |
| Description | Records documenting the management and tracking of the university's physical assets, such as equipment and materials. This may include asset inventories. Excludes asset inspections, repairs and maintenance. Excludes vehicles, professional workwear and physical holdings in libraries, galleries and archives. |
| Retention Trigger | CY |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | Asset tracking records that are used for financial statements to be kept for 7 years, then delete; other records to be kept for 1 year, then delete. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Tuesday, Apr 1 2025