| Activity | AD6600 Physical Resources Management |
| Records Series | 31 - Materials Inventory Control Files |
| OPR | Department/Unit |
| Description | Records documenting materials inventory control. Used for verifying and tracking the receipt, usage, physical location, and disposal of equipment and furniture. Includes inventory lists, addition and deletion records, and transfers. Also includes vehicle registrations and licenses. Example documents: correspondence, inventory reports, vehicle registrations, transfer vouchers. |
| Retention Trigger | Inventory revised. |
| Total Retention | 1 year |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024