| Activity | AD6500 Campus Planning and Development |
| Records Series | 33 - Municipal Planning Approvals |
| OPR | Campus Planning and Real Estate and Department/Unit |
| Description | Records documenting the university's engagement with municipal authorities for planning approvals and permits related to Queen's real properties. This may include zoning applications, planning submissions, building permits, environmental impact assessments, approval correspondence, and meeting minutes. |
| Retention Trigger | Activity concluded. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP |
| Disposition Plan | If OPR = Campus Planning and Real Estate, keep records permanently. If OPR ≠ Campus Planning and Real Estate, keep records for 5 years after activity is concluded, then destroy. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025