| Activity | AD6500 Campus Planning and Development |
| Records Series | 31 - Accessibility, Built Environment |
| OPR | Campus Planning and Real Estate and Department/Unit |
| Description | Records documenting the measures taken to ensure the university’s buildings and facilities are accessible to all individuals, including those with disabilities. This may include accessibility audits, reports, renovation plans, compliance documents with accessibility standards (e.g., AODA), and correspondence related to accessibility improvements. |
| Retention Trigger | Activity concluded or Queen's no longer owns the building. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | If OPR = Campus Planning and Real Estate, keep records for 5 years after the building is no longer owned by the university, then destroy. If OPR ≠ Campus Planning and Real Estate, keep records for 5 years after activity is concluded, then destroy. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025