| Activity | AD6400 Real Property Development and Management |
| Records Series | 34 - Short Term Facility Rentals |
| OPR | Department/Unit |
| Description | Records documenting short term rental activities of Queen’s-owned facilities for events, conferences, or other use. This may include requests for rentals, rental lists and pricing sheets, rental agreements, booking schedules, terms and conditions, payment records, and all correspondence related to such rentals. |
| Retention Trigger | Agreement expires. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025