| Activity | AD6400 Real Property Development and Management |
| Records Series | 33 - Property Leases and Licenses |
| OPR | Department/Unit |
| Description | Records documenting the leasing or licensing of university-owned or third-party property. This may include lease agreements, sub-leases, licensing contracts, renewal documents, terms and conditions, and correspondence with tenants or licensees. |
| Retention Trigger | Deal not reached or leases/licenses expire. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | If a deal was reached, keep records for 5 years after lease or license expiration date. If a deal was not reached, keep records for 1 year after case closed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025