| Activity | AD6200 Construction Project Management |
| Records Series | 31 - Construction Projects |
| OPR | Facilities and Departments/Units |
| Description | Records consist of building construction/renovation project files and engineering project files. Used for planning, designing, inspecting and commissioning construction and renovation of structures, facilities and buildings. Exclude contracts of construction and engineering projects. |
| Retention Trigger | See disposition plan. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/AR |
| Disposition Plan | If OPR = Facilities, keep building plans (e.g., architectural drawings, survey drawings, maps and specifications) until the building/structure is disposed of, then transfer to the new owner or destroy; keep all other records for 7 years after project is completed, then destroy. If OPR = Facilities, transfer a digital copy of building plans to the Archives every 5 years. If OPR ≠ Facilities, destroy all records 7 years after project is completed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025