Oct 2, 2020 10:15 am
ActivityAD5600 Retiree Engagement
Records Series

32 - RAQ Membership Database

OPRHuman Resources
DescriptionRecords consist of membership information of full RAQ members and Associate RAQ members. Membership information includes name, mailing address, phone number, email, date of retirement, and department information (for Queen's retirees only).
Retention TriggerFY
Total Retention (years)0
Final ActionDP
Disposition PlanRemove mailing address, email, phone number from membership database upon the death of the retiree. Transfer a copy of the current membership list to the Archives every five years.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Nov 30 2022