Oct 2, 2020 10:15 am
ActivityAD5400 Employment Equity
Records Series

34 - Equity Reporting

OPRHuman Rights and Equity Office
DescriptionRecords consist of reports generated during hiring process or Renewal, Tenure, Promotion & Continuing Appointment process, exit survey process and iCount Equity Census process. Include Employment Equity Report for JCAA, Employment Equity Report for Federal Contractors Program (FCP), Exit Survey Report and so on.
Retention TriggerReports completed.
Total Retention (years)5
Final ActionDP/AR
Disposition PlanPaper forms to be destroyed one year after data were input into Equity Office's data warehouse. Transfer reports to the Archives at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Saturday, Jan 28 2023