| Activity | AD5300 Grievances |
| Records Series | 32 - Staff Grievances |
| OPR | Human Resources, Faculty Relations, University Secretariat and Department/Unit |
| Description | Records related to grievances from general staff, clinicians, postdoctoral fellows, teaching assistants, teaching fellows, research assistants, senior academic administrators, research grant and contract staff. This may include grievance forms, investigation reports, correspondence, resolutions, and disciplinary actions. |
| Retention Trigger | Case closed. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP |
| Disposition Plan | If OPR = Faculty Relations, retention to be decided. If OPR = Human Resources, retention to be decided. If OPR = University Secretariat, delete all records 15 years after the case is closed. If OPR = Department/Unit, delete all records 5 years after the case is closed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025