| Activity | AD4900 Training and Professional Development for Employees |
| Records Series | 34 - Employee Scholarships |
| OPR | Department/Unit |
| Description | Records documenting scholarships or financial awards provided to university employees for further education or professional development. This may include scholarship applications, award notifications, eligibility criteria, approval documents, and correspondence. Excludes scholarship tied with employment that will be filed in employee files. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025