Oct 2, 2020 10:15 am
ActivityAD4200 Employee History Files
Records Series

32 - Staff Employee Personnel Files - Local Copies

DescriptionRecords consist of local copies of staff employee personnel files from the date of hire to separation.
Retention TriggerA staff employee separates from the Department/Unit.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionD
Disposition PlanTransfer all local files to Central HR to be merged with AD4200-31 Employee Personnel Files.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Dec 4 2023