Oct 2, 2020 10:15 am
ActivityAD4200 Employee History Files
Records Series

30 - Principal's and Vice-Principals' Personnel Files

OPROPR for principal's personnel files is Secretariat; OPR for personnel files of vice-principals or employees holding positions equivalent to vice-principals is Principal's Office.
DescriptionRecords consist of employment history files and latest C.V. and /or résumé of Queen's Principals, Vice-Principals or employees holding a position equivalent to Vice-Principal.
Retention TriggerIndividual leaves employment.
Total Retention 5 years
Final ActionAR
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Friday, Mar 24 2023