| Activity | AD4200 Employee History Files |
| Records Series | 30 - Principal's and Vice-Principals' Personnel Files |
| OPR | OPR for principal's personnel files is Secretariat; OPR for personnel files of vice-principals or employees holding positions equivalent to vice-principals is Principal's Office. |
| Description | Records consist of employment history files and latest C.V. and /or résumé of Queen's Principals, Vice-Principals or employees holding a position equivalent to Vice-Principal. |
| Retention Trigger | Individual leaves employment. |
| Total Retention | 5 years |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Jan 30 2025