| Activity | AD4110 Hiring |
| Records Series | 40 - Recruitment System - Applicants' Profiles |
| OPR | Human Resources |
| Description | For each applicant, records consist of applicant's name, email, addresses, phone numbers, citizenship information, Canadian residence information, equity data, résumé and cover letters. |
| Retention Trigger | Last activity recorded in the system. |
| Total Retention | 3 years |
| Final Action | DP/D |
| Disposition Plan | For Queen's employees, retention applies once individual profile is no longer active. For non-Queen's applicants, use the above retention trigger. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 26 2024