Oct 2, 2020 10:15 am
ActivityAD4110 Hiring
Records Series

40 - Recruitment System - Applicants' Profiles

OPRHuman Resources
DescriptionFor each applicant, records consist of applicant's name, email, addresses, phone numbers, citizenship information, Canadian residence information, equity data, résumé and cover letters.
Retention TriggerLast activity recorded in the system.
Total Retention 3 years
Final ActionDP/D
Disposition PlanFor Queen's employees, retention applies once individual profile is no longer active. For non-Queen's applicants, use the above retention trigger.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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