Oct 2, 2020 10:15 am
ActivityAD2900 Procurement
Records Series

34 - Procurement Card Files

OPRPurchasing Services; Department or Unit Head
DescriptionInclude procurement card application forms, monthly card statement, receipts/packing slips, change of information, receipts, and monthly reconciliation reports.
Retention TriggerFY
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024