Oct 2, 2020 10:15 am
ActivityAD2900 Procurement
Records Series

33 - Contract Files

OPRStrategic Procurement Services
DescriptionRecords consist of successful tender bids, proposals, Requests for tenders etc.
Retention TriggerContact expired or terminated.
Total Retention 7 years
Final ActionDP/D
Disposition PlanRecords will be destroyed according to above retention. However, in the event of legal action, do not destroy or otherwise dispose of any documents and files relating to the contract.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024