| Activity | AD2900 Procurement |
| Records Series | 33 - Contract Files |
| OPR | Strategic Procurement Services |
| Description | Records consist of successful tender bids, proposals, Requests for tenders etc. |
| Retention Trigger | Contact expired or terminated. |
| Total Retention | 7 years |
| Final Action | DP/D |
| Disposition Plan | Records will be destroyed according to above retention. However, in the event of legal action, do not destroy or otherwise dispose of any documents and files relating to the contract. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Oct 10 2024