Oct 2, 2020 10:15 am
ActivityAD2900 Procurement
Records Series

32 - Request for Proposal Process Files

OPRStrategic Procurement Services
DescriptionRecords consist of supplier consultation files, requests for information, copies of advertisements, request for proposals, vender proposals, proposal evaluation records, reference check questions, responses from references, meeting notes, proponent correspondence and responses, negotiation information, vendor debriefing records and award letters, records related to protests, disputes or complaints regarding the procurement process and related correspondence.
Retention TriggerProcess concluded.
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024