| Activity | AD2900 Procurement |
| Records Series | 31 - University Procurement Files |
| OPR | Strategic Procurement Services |
| Description | Records documenting procurement activities as it pertains to the University as a whole. Includes purchase orders, cheque requisitions, original receipts, original invoices, custom brokerage files. |
| Retention Trigger | Procurement activity completed. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024