Oct 2, 2020 10:15 am
ActivityAD2900 Procurement
Records Series

31 - University Procurement Files

OPRStrategic Procurement Services
DescriptionRecords documenting procurement activities as it pertains to the University as a whole. Includes purchase orders, cheque requisitions, original receipts, original invoices, custom brokerage files.
Retention TriggerProcurement activity completed.
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024