| Activity | AD2800 Audits |
| Records Series | 31 - Audits |
| OPR | Internal Audit Department and Department/Unit |
| Description | Records documenting audits conducted by either an external auditor, or Queen's Internal Audit department. Records include request or demand for an audit, working papers, any data collected for the audit, information gathered for the audit, plans and resources, draft and final report with requisite recommendations and conclusions, any auditor notes, and all correspondence related to the audit. Excludes the annual audit of university financial statements. |
| Retention Trigger | FY |
| Total Retention | 7 years |
| Final Action | DP/AR |
| Disposition Plan | If OPR = Internal Audit department, transfer all records to the Archives at the end of the retention period. If OPR ≠ Internal Audit department, delete all records at the end of the retention period. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025