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ActivityOP9850 Preparation of Examinations
Records Series31 - Final Version of Non-confidential Examinations
OPRFaculty, Department or Academic Unit
DescriptionRecords consist of the final version of examination questions that are to be used only once.
Retention TriggerExamination is completed.
Active (years)1
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanOnce examinations have been completed, the final version of non-confidential examinations will be posted in the digital examination bank maintained by Alma Mater Society. The bound hard copies of the non-confidential examinations will be sent to the archives. The archives will sample examinations and preserve only a representative sample on a permanent basis.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Feb 18 2019