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ActivityOP8600 Research Ethics Administration
Records Series31 - Health Sciences Research Ethics Board Applications Files (Clinical Trial)
OPRResearch Ethics Compliance
DescriptionIncludes but is not limited to: HSREB Application forms, amendment forms, annual renewal forms, event forms, protocols, safety information (e.g., IB/PM/Device Manual), recruitment materials and any other written information provided to participants.
Retention TriggerTrials concluded or terminated.
Active (years)3
Semi-Active (years)22
Final ActionD
Disposition Plan
Retention Rationale

Records relevant to clinical trials and to the roles and responsibilities of the Research Ethics Boards are subject to the provisions of the record requirements. Records, such as membership, qualifications of members, procedures for the conduct of reviews for approval of biomedical research and communications with Qualified Investigators should be retained for 25 years.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019