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ActivityOP8600 Research Ethics Administration
Records Series11 - Health Sciences Research Ethics Board Files
OPRResearch Ethics Compliance
DescriptionIncludes but is not limited to: written procedures, membership lists, lists of affiliations/occupations of members, correspondence, HSREB agendas, minutes of meetings, annual reports and any other documents that the HSREB may require to fulfill its responsibilities. Not used for the review of research ethics applications; see -30 and -31.
Retention TriggerAY
Active (years)3
Semi-Active (years)22
Final ActionAR
Disposition Plan
Retention Rationale

The IRB/IEC (Institutional Review Board/Independent Ethics Committee) should retain all relevant records (e.g., written procedures, membership lists, lists of occupations/affiliations of members, submitted documents, minutes of meetings, and correspondence) for a period of at least 3-years after completion of the trial and make them available upon request from the regulatory authority(ies).

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019