Queen's University Archives

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ActivityOP8600 Research Ethics Administration
Records Series10 - General Research Ethics Board Files
OPRResearch Ethics Compliance
DescriptionIncludes but is not limited to: written procedures, membership lists, lists of affiliations/occupations of members, correspondence, GREB agendas, minutes of meetings, annual reports and any other documents that the GREB may require to fulfil its responsibilities. Not used for the review of research ethics applications; see -32.
Retention TriggerAY
Active (years)3
Semi-Active (years)7
Final ActionAR
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019