Queen's University Archives

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ARCHIVES

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ActivityOP8430 Research Contract Management
Records Series30 - Research Project Files
OPRUniversity Research Services
DescriptionRecords include draft agreements, related correspondence and forms, copies of official contracts
Retention TriggerResearch projects end (cut off by research project end date).
Active (years)2
Semi-Active (years)0
Final ActionDP/D
Disposition PlanWhen a contract is signed, the official contract will be re-classified as either OP8430-31 or OP8430-32. The rest of the files will stay in the Office of Research Services for two more years after the projects are completed.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Tuesday, Apr 23 2019