| Activity | OP8430 Research Contract Management |
| Records Series | 30 - Research Project Files |
| OPR | University Research Services |
| Description | Records include draft agreements, related correspondence and forms, copies of official contracts |
| Retention Trigger | Research projects end (cut off by research project end date). |
| Total Retention | 2 years |
| Final Action | DP/D |
| Disposition Plan | When a contract is signed, the official contract will be re-classified as either OP8430-31 or OP8430-32. The rest of the files will stay in the Office of Research Services for two more years after the projects are completed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024