Queen's University Archives

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Queen's University

ARCHIVES

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ActivityOP8410 Research Grant Management (External Programs)
Records Series33 - Overdraft Applications
OPRUniversity Research Services
DescriptionRecords consist of the materials submitted when applying for overdrafts of an account against the next installment of a research grant.
Retention TriggerOverdraft requests approved by both department or unit head and Office of Research Services.
Active (years)1
Semi-Active (years)0
Final ActionD
Disposition Plan
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Feb 20 2019