| Activity | OP8410 Research Grant Management (External Programs) |
| Records Series | 31 - Successful Research Grant Applications Files |
| OPR | University Research Services |
| Description | Records consist of hardcopy applications, transcripts, copies of curriculum vitae, departmental approvals, university approvals, research data summary and signature forms (signed copies), notification of award. In some cases birth certificates and citizenship or immigration status, animal care certifications are required. For data in DSS system, see 40. |
| Retention Trigger | Notice of the granting of an award is received. |
| Total Retention | 8 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 19 2024