Queen's University Archives

Queen's University
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Queen's University


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ActivityOP8410 Research Grant Management (External Programs)
Records Series31 - Successful Research Grant Applications Files
OPRUniversity Research Services
DescriptionRecords consist of hardcopy applications, transcripts, copies of curriculum vitae, departmental approvals, university approvals, research data summary and signature forms (signed copies), notification of award. In some cases birth certificates and citizenship or immigration status, animal care certifications are required. For data in DSS system, see 40.
Retention TriggerNotice of the granting of an award is received.
Active (years)5
Semi-Active (years)3
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019