| Activity | OP7600 International Centre Services |
| Records Series | 33 - Emergency Support Program Files |
| OPR | Queen's University International Centre |
| Description | Records consist of emergency contact numbers for students/staff travelling abroad. |
| Retention Trigger | Student/staff returns from visit or sojourn abroad, and no emergency occurred. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Records kept where there was no occurrence of an emergency or any incident may be destroyed one year after the student/staff returns. Records where an emergency or other incident occurred become Student/Staff Incident Abroad Files - OP7600-34. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Tuesday, Apr 23 2024