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ActivityOP6900 Student Wellness Services
Records Series31 - Student Patient Files
DescriptionRecords documenting files of student patients who use health services, counselling services and psychiatric services, including data in Electronic Medical Records systems.
Retention TriggerLast activity recorded on file or a patient became or would become 18 years old, whichever occurred last.
Total Retention (years)15
Final ActionD
Disposition Plan
Retention Rationale

Adult patients: records must be kept for 10 years from the date of the last entry in the record; Patients who are children: records must be kept until 10 years after the day on which the patient reached or would have reached the age of 18 years. Notwithstanding the above requirements from the Regulation, the College recommends that records be maintained for a minimum of 15 years.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Saturday, Aug 15 2020