| Activity | OP5800 Awarding of Degrees |
| Records Series | 31 - Final Degree List |
| OPR | University Registrar |
| Description | Records include final degree lists approved by Faculty Boards, correspondence between Faculty Boards and Registrar Office, final degree lists approved by Senate Committee on Academic Procedures. |
| Retention Trigger | Convocation session complete. |
| Total Retention | 3 years |
| Final Action | DP/AR |
| Disposition Plan | Final degree lists approved by Senate Committee on Academic Procedures will be transferred to the archives on a regular basis decided by the registrar office and the archives. Other records to be destroyed at the end of the retention period. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024