Oct 2, 2020 10:15 am
ActivityOP5800 Awarding of Degrees
Records Series

31 - Final Degree List

OPRUniversity Registrar
DescriptionRecords include final degree lists approved by Faculty Boards, correspondence between Faculty Boards and Registrar Office, final degree lists approved by Senate Committee on Academic Procedures.
Retention TriggerConvocation session complete.
Total Retention 3 years
Final ActionDP/AR
Disposition PlanFinal degree lists approved by Senate Committee on Academic Procedures will be transferred to the archives on a regular basis decided by the registrar office and the archives. Other records to be destroyed at the end of the retention period.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Thursday, Jun 20 2024