Queen's University Archives

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ActivityOP4987 Administration of Career Placements - Faculty of Education
Records Series31 - Teacher/Teacher Candidate Career Placement Files
OPRFaculty of Education
Retention TriggerAY
Active (years)1
Semi-Active (years)1
Final ActionDP
Disposition PlanRemove personal information from records and destroy. Aggregate data to be retained for an additional five years
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019