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ActivityOP4970 Post-Graduate Medical Trainee Record
Records Series10 - Post-Graduate Medical Resident Application Files (Program Director)
OPRMedical Residency Program
DescriptionRecords consist of files created by Queen's Post-Graduate Medical Education during the resident matching process. Files are created for applicants who are invited for an interview only. Information about applicants that exists on the Canadian Resident Matching Service (CaRMS) website is not included.
Retention TriggerResident matching cycle ends and decisions are made.
Active (years)1
Semi-Active (years)0
Final ActionDP
Disposition PlanWhen the resident matching cycle ends and decisions are made, successful applicant files will be reclassified to -30, unsuccessful applicant files will be reclassified to -31.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019