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ActivityOP4950 Faculty of Law Student Record
Records Series30 - Law Professional Degree Student Files (Under Revision, Coming Soon July 2019)
OPRFaculty of Law
DescriptionRecords consist of application files, academic history ( e.g. undergraduate and graduate transcripts filed to support application for admission, exchange transcripts or letter of permission transcripts), letters of scholarship/awards, academic change forms, change of grade forms or memos, documentation pertaining to academic relief and/or requirement to withdraw granted by the Academic Standing and Policies Committee, outcome of academic appeal or academic misconduct, and other documentation related to monitoring of a students' academic progress through their degree program(s).
Retention TriggerStudents complete the program or two years pass with no activity after student withdraws from the program.
Active (years)10
Semi-Active (years)65
Final ActionDP/AR
Disposition PlanAt the end of the retention, archival records are to be transferred to the Archives. The rest of the files are to be destroyed. The following records are designated as archival: biographical info, transcripts, records of academic or non-academic discipline, previous education, certificate of completion or equivalent.
Retention Rationale
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Saturday, Jul 20 2019