Oct 2, 2020 10:15 am
ActivityOP4919 Departmental Graduate Student Record
Records Series

30 - Graduate Student Files

OPRFaculty, Department or Academic Unit
DescriptionRecords consist of application files, supervisor / supervisory appointment forms, academic history files, letters of scholarship/awards, academic change forms, change of grade form, documentation of leaves, program completion form, thesis submission form and other documentation related to monitoring of a graduate student's academic progress at an academic unit.
Retention TriggerStudents complete the program or four years with no activity after students withdraw from the program.
Total Retention 1 year
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024