Queen's University Archives

Queen's University
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Queen's University


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ActivityOP4912 Student Admissions - Graduate Programs
Records Series30 - Applications to Graduate Programs
OPRSchool of Graduate Studies
DescriptionRecords consist of online application data, transcripts, letters of recommendation, degree / graduation certificates, course lists, test scores (such as GRE, TOFEL), application number, student number.
Retention TriggerAdmissions decision made by SGS.
Total Retention (years)1
Final ActionDP/D
Disposition PlanOnce students register at Queen's University, successful candidates' records to be reclassified as OP4910-30 Graduate Student Files; records of unsuccessful candidates and students who decline offer are to be destroyed after one year.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Sep 16 2021