Queen's University Archives

Queen's University
Search Type

Queen's University


site header
ActivityOP4911 Coordination of Recruitment - Graduate Programs
Records Series31 - Graduate Program Promotional Files
OPRSchool of Graduate Studies
DescriptionRecords consist of promotional materials that used for graduate fairs, advertising and other promotional activities for Queen's graduate programs. Include both general materials and program-specific materials.
Retention TriggerInformation becomes superseded or obsolete.
Active (years)3
Semi-Active (years)0
Final ActionAR
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019