Oct 2, 2020 10:15 am
ActivityOP4910 Student Record - School of Graduate Studies and Postdoctoral Affairs
Records Series

30 - Graduate Student Files

OPRSchool of Graduate Studies and Postdoctoral Affairs
DescriptionRecords consist of application files, academic history files, letters of scholarship/awards, academic change forms, change of grade form, documentation of leaves (doctor's notes are kept separately), program completion form, thesis submission form, outcome of academic appeal or academic misconduct, request to withdraw letter and other documentation related to monitoring of a graduate student's academic progress at School of Graduate Studies and Postdoctoral Affairs.
Retention TriggerStudents complete the program or four years with no activity after students withdraw.
Total Retention 1 year
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Sep 24 2023