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ActivityOP4830 Administration of Queen's University Student Short-Term and General Loans
Records Series31 - Queen's University General Loan Program Files
OPRUniversity Registrar
Retention TriggerLoan paid in full.
Active (years)1
Semi-Active (years)2
Final ActionDP/D
Disposition PlanIn cases when a student has not paid the loan in full according to a repayment plan, re-classify the record under -32. Other files to be destroyed according to the schedule.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019