| Activity | OP4500 Student Admission - Undergraduate Programs |
| Records Series | 31 - Candidate Files (Unsuccessful and Candidates Who Do Not Register) |
| OPR | Undergraduate Admission and Recruitment |
| Description | Records include transcripts, English language proficiency tests, personal info, correspondence and other materials used in assessment. |
| Retention Trigger | Admission decision made. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Unsolicited materials will not be used for processing applications. Once received, materials will be destroyed immediately. The rest of the records will be kept according to the above retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Tuesday, Apr 23 2024