Oct 2, 2020 10:15 am
ActivityOP4500 Student Admission - Undergraduate Programs
Records Series

30 - Candidate Files (Successful)

OPRUndergraduate Admission and Recruitment
DescriptionRecords include transcripts, English language proficiency tests, personal info, correspondence and other materials used in assessment.
Retention TriggerStudent registers at Queen's University.
Total Retention 5 years
Final ActionDP/D
Disposition PlanUnsolicited materials will not be used for processing applications. Once received, materials will be destroyed immediately. The rest of the records will be kept according to the above retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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