Queen's University Archives

Queen's University
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Queen's University


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ActivityOP4500 Student Admission - Undergraduate Programs
Records Series30 - Candidate Files (Successful)
OPRUndergraduate Admission and Recruitment
DescriptionRecords include transcripts, English language proficiency tests, personal info, correspondence and other materials used in assessment.
Retention TriggerStudent registers at Queen's University.
Active (years)0
Semi-Active (years)5
Final ActionDP/D
Disposition PlanUnsolicited materials will not be used for processing applications. Once received, materials will be destroyed immediately. The rest of the records will be kept according to the above retention.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019