Oct 2, 2020 10:15 am
ActivityOP4400 Student Registration
Records Series

32 - Student Card and Photo Identification Files

OPRUniversity Registrar
DescriptionInclude email correspondence (including attached photos) regarding student card application and photo submission.
Retention TriggerAY
Total Retention 1 year
Final ActionDP/D
Disposition PlanEmails containing student photos to be purged according to the retention.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024