Queen's University Archives

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ActivityOP4100 Student Record - Office of the University Registrar
Records Series40 - Change of Name
OPRUniversity Registrar
DescriptionRecords include change of name forms, and copies of accepted documentation.
Retention TriggerChange of name form received, approved, and entered into the system.
Active (years)0
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanPaper forms and other related paper records to be retained for AY+1 years, and then destroyed. Electronic records to be transferred to the archives on a regular basis decided by the registrar office and the archives.
Retention Rationale
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Nov 11 2019