Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

32 - Other Biographical Information

OPRUniversity Registrar
DescriptionRecords consist of emergency contact information, social insurance number (student), date of entry.
Retention TriggerStudent graduates, or three academic years have passed with no activity since last registration date.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/D
Disposition PlanRecords to be retained in electronic format according to the above retention. After the data entered into the system, paper forms to be retained for AY + 1 year, and then destroyed.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024