Oct 2, 2020 10:15 am
ActivityOP4100 Student Record - Office of the University Registrar
Records Series

31 - Basic Biographical Information

OPRUniversity Registrar
DescriptionRecord consists biographical information collected for maintenance of the academic record including name, sex, date of birth, Queen's University student number, Ontario Education Number, address on admission, citizenship, visa status.
Retention TriggerData entered into the system.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/AR
Disposition PlanPaper forms to be retained for AY+1 years, and then destroyed. Electronic records to be transferred to the archives on a regular basis decided by Office of the University Registrar and the archives.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024