Oct 2, 2020 10:15 am
ActivityOP2735 Administration of Sport Therapy and Medical Information
Records Series

31 - Sport Therapy and Medical Records

OPRQ Sports Medicine
DescriptionRecords documenting the therapeutic assessment and treatment and/or medical history of patients. Including but not limited to injury records, therapeutic assessment and treatment records, medical test results, x-ray results, doctors' notes and appointment scheduling information.
Retention TriggerLast activity recorded on file, or the day on which the patient reached or would have reached 18 years of age, whichever is later.
Total Retention 15 years
Final ActionD
Disposition Plan
Retention Rationale

The College of Physicians and Surgeons of Ontario Medical Records Management Policy

The College of Physicians and Surgeons of Ontario Medical Records Management Policy states that physicians must ensure medical records are retained for a minimum of the following time periods:

Adult patients: 10 years from the date of the last entry in the record.
Patients who are children: 10 years after the day on which the patient reached or would have reached 18 years of age.

Furthermore, s. 15(2) of the Limitations Act, 2002, S.O. 2002, c. 24, Sched. B allows for some legal proceedings to be brought forward 15 years after the act or omission on which the claim is based took place and thus physicians may wish to retain records for longer than the 10 year requirement.

PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Friday, Apr 19 2024