| Activity | OP2500 Event Services |
| Records Series | 31 - Event Coordination |
| OPR | Event Services |
| Description | Files documenting the planning and administration of meetings, conferences and other events (e.g., weddings, summer accommodation group bookings) using Queen's venues. Includes requests for information, contracts, invoices, liquor licences, menus, event timelines, and permits, work orders, and correspondence. |
| Retention Trigger | Event completed. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 26 2024