| Activity | OP2400 Campus Security and Emergency Services |
| Records Series | 40 - CCTV (Closed Circuit TV) Recordings |
| OPR | Campus Security and Emergency Services or Department/Unit |
| Description | Campus Security and Emergency Services is the OPR for the central CCTV system; Department/Unit is the OPR for local CCTV systems. Records consist of CCTV recordings. |
| Retention Trigger | Hard drive becomes full. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | DP/D |
| Disposition Plan | CCTV recordings that are relevant to an ongoing investigation, inspection, complaint, court proceeding or administrative proceeding, to be kept for one year once a copy is transferred to law enforcement. Screenshots will be made from used recordings and filed under -30 or -31. Unused recordings held on the hard drive will be automatically overwritten when the drive is full which may take up to 30 days. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 26 2024