Queen's University Archives

Queen's University
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Queen's University


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ActivityOP2330 Archives Public Services
Records Series40 - User Registration and User Database
OPRUniversity Archives
DescriptionRecords consist of user registration cards and user database. The following personal information is collected: name, address, email, phone number and institutional or other affiliation.
Retention TriggerDatabase migrated or no longer used.
Total Retention (years)0
Final ActionDP/D
Disposition PlanPaper user registration cards to be destroyed one year after data on the cards were entered into the database.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Sep 16 2021