Oct 2, 2020 10:15 am
ActivityOP2330 Archives Public Services
Records Series

40 - User Registration and User Database

OPRUniversity Archives
DescriptionRecords consist of user registration cards and user database. The following personal information is collected: name, address, email, phone number and institutional or other affiliation.
Retention TriggerDatabase migrated or no longer used.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/D
Disposition PlanPaper user registration cards to be destroyed one year after data on the cards were entered into the database.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024