Queen's University Archives

Queen's University
Search Type

Queen's University

ARCHIVES

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ActivityOP2330 Archives Public Services
Records Series40 - User Registration and User Database
OPRUniversity Archives
DescriptionRecords consist of user registration cards and user database. The following personal information is collected: name, address, email, phone number and institutional or other affiliation.
Retention TriggerDatabase migrated or no longer used.
Active (years)0
Semi-Active (years)0
Final ActionDP/D
Disposition PlanPaper user registration cards to be destroyed one year after data on the cards were entered into the database.
Retention Rationale
PIBPIB
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Feb 20 2019