Queen's University Archives

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Queen's University

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ActivityOP2220 Library Reference, Research and Instructional Services
Records Series32 - Reference / Research Services Files
OPRUniversity Library
DescriptionRecords documenting the reference / research services provided by Queen's Libraries, such as literature reviews, reference exchange at reference/information desk as well as by email, live chat, telephone or fax.
Retention TriggerAY
Active (years)1
Semi-Active (years)0
Final ActionD
Disposition Plan
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Feb 18 2019