Queen's University Archives

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ActivityOP2210 Library Collection Development and Management
Records Series33 - Acquisition Files
OPRUniversity Library
DescriptionRecords documenting acquisitions of electronic resources, monographs and serials. Include vendor information, correspondence Vendor invoices, see AD2500. Electronic records see OP2280.
Retention TriggerSubscriptions to electronic resources discontinued or purchasing activities of monographs and serials completed.
Total Retention (years)5
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 4 2020