Queen's University Archives

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ActivityOP2210 Library Collection Development and Management
Records Series33 - Acquisition Files
OPRUniversity Library
DescriptionRecords documenting acquisitions of electronic resources, monographs and serials. Include vendor information, correspondence Vendor invoices, see AD2500. Electronic records see OP2280.
Retention TriggerSubscriptions to electronic resources discontinued or purchasing activities of monographs and serials completed.
Active (years)5
Semi-Active (years)0
Final ActionD
Disposition Plan
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Feb 20 2019