Queen's University Archives

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ActivityOP2200 Library Planning and Administration
Records Series31 - Library Planning Files
OPRUniversity Library
DescriptionRecords documenting the decision-making or recommendation activities of the library management team, various functional teams, working groups, and the Library Advisory Committee. Includes strategic plans, minutes, memos, reports, organizational reviews, team reviews Also used for library unit meeting files.
Retention TriggerActivities completed or decisions made.
Active (years)3
Semi-Active (years)2
Final ActionAR
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019