Queen's University Archives

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ActivityOP1400 Advancement Services
Records Series31 - Advance Entity Files
OPRAdvancement Services
DescriptionRecords documenting information about Advance database entities, including alumni, donors, friends and family of alumni, faculty and staff, organizations and corporations, foundations, Queen's affiliates, and Allied Professionals.
Retention TriggerEntity status becomes purgable.
Total Retention (years)0
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Sep 16 2021